Key Responsibilities

The Program Coordinator will provide support in planning, organizing, and executing projects. They will manage administrative, operational, and budgetary tasks to ensure project goals are met within established timelines. This includes the following responsibilities: 

Act as the Foundational Answers contractors’ central point of contact for deliverables.

Support the Scientific Programs Specialist in liaising with contractors.

Monitor contractor performance and progress to ensure deliverables are completed and on schedule.

Maintain comprehensive, well-organized records of project activities, schedules, and decisions.

Coordinate schedules for meetings, distribute meeting agendas before, and action items after.

Participate in weekly meetings (virtual) to provide project updates, including roadblocks. 

Coordinate with other teams at FQxI to ensure integration of efforts, especially in communication with FQxI Members.

Track and manage project expenses as needed.

Provide logistical support for in-person meetings and events as needed.

Prepare project updates for grant reporting.

Provide general support to FQxI team members as needed.

Required Qualifications

A bachelor’s degree and at least three years of related project administration experience, or an equivalent combination of experience, education, and training.

Ability to work independently and proactively.

Ability to support multiple projects and manage their workflows with minimal supervision.

Strong collaboration skills.

Strong attention to detail and accuracy.

Strong interpersonal and communication skills.

Exhibit a flexible, problem-solving approach and adapt to evolving needs.

Proficiency with office software (e.g., Microsoft Office Suite, Google Suite) and project management tools 

Expertise in data management and analysis using Excel and/or Google Sheets 

Proficiency with common file management and cloud storage platforms (e.g., Google Drive, Dropbox)

To Apply

Apply via our web form below.

The following documents must be submitted:

• CV.
• A cover letter describing your interest and skill set that aligns with this role.
• Three work references. 
• Submit two samples: 1) email correspondence and 2) a registration form. Details on this submission requirement are on the application.

Applications will be reviewed on a rolling basis.